How To Write A Resignation Letter (Examples Included)

If you’re planning to quit your current job due to having found a new job and will be returning to school full-time, or have a health or family issues to attend to or have a health issue, then you’ll require your resignation letter. A resignation letter is an official announcement that you’ll be going out of the company.

Because you don’t have to leave an employment position often, there’s plenty of questions on how to draft a letter of resignation. In this article/guide, you’ll find examples of resignation letters and guidelines on the things you should include in your letter, the length it is, and so on.

It’s my wish that every person has the chance to draft at minimum one resignation letter throughout their professional career. There’s nothing more satisfying than being able to quit one job in order to pursue something you truly want to pursue.

The importance of getting it Right

Writing a resignation letter is similar to writing a thank-you note after an interview. While many do not follow this practice the ones who do demonstrate their professionalism and stand apart as someone who is knowledgeable of business manners. It makes it easy for your boss to accept the tough information.

There are a few basic rules to keep in mind when you are learning to write the resignation letter. The first is to remain positive. It is not a good idea to burn bridges or give a former manager a reason not to positively endorse you when they ask for an endorsement.

Even if you do not intend to utilize your former manager as a reference they might have connections to a prospective hiring manager, or even influence. We live in an extremely small global, interconnected universe. That’s why writing a professional resignation letter is a good idea to advance your career.

The next rule is a continuation than a good practice. Give two weeks notice. This gives your supervisor enough time to locate a replacement solution and to begin the process of hiring, if required. It could have to be a requirement for your business therefore, make sure you make sure to check the employee handbook.

However, there are employers who will let you walk out of their office as soon as you hand in your resignation letter. This is more common in sales positions, but it is important to read the employee handbook to determine what policies you are required to follow regarding resignation. Also, keep your office and all the materials set up to be ready in the event you are requested to depart immediately.

When to Use Resignation Letters

Make a plan to write and mail your resignation letter every time you are leaving a business. The letter is a formal notice that you’re leaving your job or resignation.

There are a variety of reasons why you could have to leave like an opportunity to work elsewhere or medical issue, family retirement, personal, or medical. The good thing to you is you don’t have to mention the reason for leaving. You just need to let the company know via a letter, it is your intention to taking a leave of absence from your business.

If the duration of your contract is up that is that the contract has expired or your employer has terminated the assignment, then you don’t have to mail your resignation letter.

Things to include in your Letter of Resignation

The resignation letter is an formal notice that you’re going to leave your job and completing working for the company. Most often, your resignation letter will be sent to HR and might be added to the file of your employment.

Your letter doesn’t have to be lengthy or full of fancy words. However, it should be courteous, positive, and accurate.

There are four key components in your letter of resignation:

  • Your first date is your last with the company. This will help your manager determine the course of action.
  • The second is to thank the person who gave you the chance, regardless of the good or negative aspect of it was.
  • Third, you might have to inquire whether you are eligible for pay-for-time off and vacation, and other benefits you might be eligible for.
  • Fourth, and lastly make sure you have a way the manager can reach you with questions following your quit.

That’s all. It’s short, polite and straight to the point.

Include the day you will be your last day of Work

Since this is an official announcement of your resignation from the company, make sure you clearly mention the day you quit work, the title of your job as well as the name of the company.

It is normal to give two weeks’ notice, however review the policies of your employer to see if they need more or shorter notice.

Your final day at work could or might not be a PTO or vacation time. It is important to read the policies of your employer to know if you are qualified to receive a payment for unused PTO or if it’s only for use. It isn’t a good idea to waste any money or vacation time that you haven’t used.

When your overall experience is not positive, you might not want to give an advance warning. But do it anyway. You want to be in the best possible shape.

Express gratitude

Always Thank your boss and employer for the chance to work with them.

If you were pleased with your experience, you are able to write a more detailed note thanking your supervisor and your company for the beneficial experiences and learning opportunities.

If you’re happy with the role, job or experience or not, think of one positive comment about your experience at the organization. They put in time and money as well as hired you and at minimum, you should be grateful for it.

For more information, ask about PTO benefits and PTO.

When you are leaving the company You should be aware of what benefits you are legally entitled to, and what time you should be expecting to receive it. This could include your last paycheck, how any unused PTO will be handled in the future, health insurance or any other benefit, compensation and any other payments you’ve received.

You can be able to offer to cross train, or assist in getting people up to speed with your work.

Before you draft your resignation letter ensure that all your work is up-to-date . Also, you’ve made a list of your customers or clients and their status. Hand them over to your boss before you depart from your position.

Provide Contact Email

If your boss needs to answer a question urgently or wants to contact you when you’ve left, give your email address. Your manager is unlikely to reach you, but it’s an act of good faith and shows that you’re willing to assist.

This does not grant your manager the right to request you to teach the new employee, or serve as a resource for the long term after you’ve left the business. Knowing that they will be able to contact you is the ability to call back and reduces the anxiety of your departure.

What to Avoid

Don’t make any comments that are negative or offer constructive criticism in your resignation letter. This isn’t the right occasion or the place to voice your complaints. Now you’re leaving the company , and there’s nothing you can say or take action to change the way things are done.

You might be tempted to give feedback or suggestions to your boss, and they may ask you to explain whether they would have made a difference. Although you might want to share the information online but don’t. You can’t guarantee that it will have an impact or that it won’t get misused against you.

It is not necessary to inform your boss the location you’re headed to or what you’ll be doing, or what the next salary is. This information is kept private. If you’re asked for it to provide information, you may choose to give the details (not advised) or simply say that this is an exciting new possibility for you, and go as it pleases.

Resignation Letter Examples

Here are some templates and examples of resignation letters to get you started. You can observe that they adhere to the above guidelines but are still concise.

Feel free to utilize these sample stories as inspiration for you to create your own!

How to Send Your Letter

When you’ve finished writing your resignation letter It is best to present it in the person of your choice. If your boss doesn’t know that you’re planning to quit and it could be a shock when you receive an email that announces your resignation. Sending it to them in person can help to ease the pain. Print it off then sign it, and go to the office of your manager.

In the event that you are a boss and you hold regular meetings, you could start the meeting by stating your departure and give your boss the letter. It is better to do this prior to the start of the meeting, rather than waiting until the meeting’s end. Your manager will be able to ask questions, and your announcement might alter the course of the meeting.

If you are a remote worker and it’s not feasible to meet in person plan an online meeting with your boss and relay the latest information on your video conference.

You must wait for your manager to come back to work in case they are away travelling or away before you send your letter of resignation. Keep in mind that you must make sure you deliver the letter in person.


Writing a resignation letter still the best way to go. It’s also polite and the proper choice to make. The letter you write serves as a formal notice of your departure from the business, so it’s crucial that you and your supervisor to put the resignation agreement in written form.

Although it’s tempting to send your resignation letter via email but it’s better to hand the letter in person.

Make sure you write a concise letter positive, and express your appreciation for the chance. Also, make sure to include your official date of termination of work.

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